There are many versions of the MS project but the most recent is an MS Project2016. The reason for its complexity is the difference in features besides other versions.
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It has modern features unlike other versions of MSProject 2010 and 2013. If you want to search all the features click on the engine “Tell me” on the “Home” tab. Here you can find all information about MS project 2016.
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Why a MS Project is used?
MSProject is a software that plays a helpful task in Recourses management and office add-ins.
How MS Projects is used?
We can use MS project to set up different professional measures. There are many features to set it up professionally such as building automated reports based on progress, budget, and time tracking.
Here I am going to take you through the steps that you need to know about Microsoft Project 2016.
Create a timeline
Creating a timeline is the fundamental feature of MS project 2016. There is no timeline template in it. You have to design it yourself to get started.
The following suggested steps will guide you properly to create a timeline
- Make a task list and organized it according to your preferences.
- Click blank project and add tasks under “ Task Names”.
- Now add the starting and finishing dates of each task by clicking on the option “Start” and “Finish”.
- Click the “View “ tab and select the timeline bar
- Right-click on the taskbar and choose timeline from the menu.
- you can also add all the tasks on your timeline by selecting them and by clicking on the option “ Add On Timeline”.
Setup resources
To complete the project setting you need to follow a few.
- Open the “View” table.
- Click on “Resource Sheet” add the name of the resource and type the needed information along with it like material, initials, max, standard rate, over time, cost/use accurate, base, and code.
Now your resources are managed and you can’t assign them to your team members to observe their progress.
Assignment of tasks
After listing out resources, you can assign tasks to persons on their availability and competency.
- Select the Gantt chart icon in the top left corner of the window.
- Open the “View” tab.
- Select details.
- Choose a task and resource to assign to a person.
- you can also assign a task to more than one person.
- Creating a cost report
- After entering time and resources data now you can run your project by making a cost report.
- Select the “View” tab.
- Click the “Report“ tab to get a list of reports.
- Choose a cost report by clicking on it and then clicking on “Resources Cost Overview”
Track progress
You can find the fruit of your project by tracking its progress.
- Select “Taskbar” and click on a task that you want to update.
- Click the “ Mark on track”. There is an optional free determinant percentage on the left corner of “Mark tasks”.
- Select the percentage you want to set.
- By clicking on the selected percentage you will see a report of complete tasks.
You can also update your tasks according to project needs.
Conclusion
I have given you a full scenario of using a Microsoft project 2016. This article will help you to complete professional management tasks.